AI automation for recruiting operations
Job scrubbing automation, activity logging systems, Boolean search generators, and interview prep agents. Cut processing time from 30 minutes to under 5. Automate CRM updates and activity capture from 60% to 90%+. Generate high-quality search strings and structured interview briefings.
Your recruiters are drowning in admin, not finding candidates
Every job description takes 30 minutes to scrub. Multiply that by 100+ jobs daily—that's 50 hours of recruiter capacity buried in paperwork. Meanwhile, sales activities go unlogged, Boolean search quality varies by recruiter, and leadership has zero visibility.
We automate the grind. You get recruiter time back and consistent quality across your entire team.
What we build
Each solution is a focused project. Start with one, prove value, then scale.
Job scrubbing automation
JD processing from 30 min to under 5. PII removal, compliance, and formatting automated via Teams.
Activity logging
Emails, calendar, and calls synced to your ATS automatically. Full pipeline visibility without manual entry.
Boolean generator
Expert-level Boolean search strings from any JD. Broad + narrow options with rationale.
Interview prep agent
Automated prep docs for recruiter screens and client interviews. Structured, consistent, tailored.
Your recruiters submit. The system delivers.
Submit via Slack or Teams
Recruiter pastes a job description. That's it. The system takes over from there.
AI processes everything
Job scrubbing, Boolean searches, interview prep—all generated automatically. Activities logged to your ATS in real-time.
Review and use immediately
Recruiters review outputs, make quick adjustments if needed, and get back to finding candidates.
Best for teams processing 100+ jobs per month
Who need to scale without adding headcount.
IT staffing and recruiting firms
High-volume technical recruiting where 30-minute job scrubs destroy capacity. You need consistent quality at scale.
In-house recruiting teams (10+ recruiters)
Managing technical roles with JobDiva, Bullhorn, or Greenhouse. Leadership needs visibility into activity.
Rapid-growth recruiting operations
Adding 20-50 recruiters per year. Quality can't vary by experience level. Systems need to scale with you.
What our clients say
"Working with Ability.ai helped us streamline parts of our customer support and community management. Their automation tools saved our team time and made our processes more efficient."
Boiko Dmytro
COO
HOLYWATER
"Omg this is insane what you've done with the MVP without much direction from me. I appreciate the depth of your work and see so much long term work together."
Erik
NutraDirect
"From day one, Ability.ai brought a thoughtful, results-first approach to our partnership. They quickly understood our goals, proposed pragmatic solutions, and moved implementation forward with minimal friction. Their responsiveness and domain expertise have improved both our team’s efficiency and the impact of our campaigns."
Mike Rizzo
VP Sales
MarketingOps
Ready to get 50 hours back daily?
Here's how we get there in 30 days.
How we get there
Discovery call
We map your recruiting workflow, ATS setup, and biggest time sinks. We identify which automation will have the fastest impact.
Knowledge base setup
We capture your JD templates, Boolean search rules, and screening best practices. Your expertise becomes the foundation.
Deploy and validate
We deploy job scrubbing, activity logging, Boolean generation, and interview prep. Your team tests and validates outputs.
System handover
You own the infrastructure. No vendor lock-in. We hand over the keys and you control your data forever.
The result: recruiters spending time on candidates, not paperwork. Consistent quality. Leadership visibility. Scale without headcount.
Questions we hear from recruiting leaders
How accurate is job scrubbing really?
95%+ accuracy, validated across 20+ test cases in production. The system learns your specific templates and compliance requirements. Most clients see minimal corrections needed.
Does it work with our ATS?
Yes. We integrate with JobDiva, Bullhorn, Greenhouse, Lever, and most ATS systems via API. Activity logging writes directly to your Events tab—no manual entry required.
How long until we see results?
Job scrubbing deploys in 3 weeks. Full recruiting operations transformation (all 4 capabilities) takes about 13 weeks, deployed in phases so you see value immediately.
Will Boolean searches work for technical roles?
Yes. The Boolean generator applies your internal search rules and handles technical roles. We've deployed this with IT staffing firms processing hundreds of technical JDs per week.
What if our recruiters don't trust AI outputs?
Every output is reviewable and editable. Recruiters approve before anything goes live. After seeing 95% accuracy on job scrubbing, trust builds fast. Most teams stop reviewing within weeks.
Do we own the system?
Yes. No monthly platform fees. We build the infrastructure in your stack, hand over the keys, and you own it forever. No vendor lock-in.