AI automation for operational workflows
Supplier quote management, community matchmaking systems, call intelligence engines, and task management automation. Track 100+ suppliers with zero missed expirations. Automate member matchmaking at 80%+ coverage. Query call transcripts instantly and capture tasks from voice.
Your operations team is tracking, not executing
You have 100+ suppliers and quotes expire at different times. You're constantly chasing renewals—and sometimes proposals go out with expired pricing. Community members who should connect never do. Call transcripts sit in folders no one reads.
We automate the tracking and coordination. Your team focuses on execution.
What we build
Each solution is a focused project. Start with one, prove value, then scale.
Supplier quote management
Track expirations, send RFQs, and follow up across 100+ suppliers automatically.
Community matchmaking
Intelligent member matching with weighted scoring and automated email introductions.
Call intelligence engine
Natural language search across all meeting transcripts. Ask in Slack, get answers with citations.
Task management app
Custom task workflows integrated with your tools. Routing, tracking, and coordination automated.
Journal entry automation
Voice memos to polished journal entries. Audio saved first, filler removed, delivered to your app.
Connect. Monitor. Execute.
Connect your systems
Integrate with Airtable, Google Sheets, BigQuery, or your database. Connect Slack for alerts.
AI monitors everything
Quotes tracked, members matched, transcripts analyzed, documents routed—all happening automatically.
Your team executes
Real-time alerts for what needs attention. Insights delivered. Your team acts on what matters.
Best for ops teams managing complexity at scale
Where manual tracking is killing capacity.
Businesses with 100+ supplier relationships
Quotes expire at different times. Manual tracking means things slip through. You need systematic coverage.
Community and membership organizations
Thousands of members who should connect but don't. Manual matchmaking doesn't scale. You need automation.
Operations with high meeting volume
Hundreds of calls per month. Insights buried in recordings. Action items forgotten. You need searchable intelligence.
What our clients say
"Working with Ability.ai helped us streamline parts of our customer support and community management. Their automation tools saved our team time and made our processes more efficient."
Boiko Dmytro
COO
HOLYWATER
"Omg this is insane what you've done with the MVP without much direction from me. I appreciate the depth of your work and see so much long term work together."
Erik
NutraDirect
"From day one, Ability.ai brought a thoughtful, results-first approach to our partnership. They quickly understood our goals, proposed pragmatic solutions, and moved implementation forward with minimal friction. Their responsiveness and domain expertise have improved both our team’s efficiency and the impact of our campaigns."
Mike Rizzo
VP Sales
MarketingOps
Ready to stop tracking and start executing?
Results in 30 days.
How we get there
Discovery call
We map your operations workflows, systems, and biggest time sinks. We identify which automation delivers fastest impact.
System integration
We connect your databases, CRMs, and communication tools. We configure workflows and alerting rules.
Deploy and validate
We deploy quote tracking, community matching, call intelligence, and document automation. You test and validate.
System handover
You own the infrastructure. No platform fees. We hand over the keys and you control your data forever.
The result: operations that run like clockwork. Nothing slips through. Your team executes instead of tracks.
Questions from operations leaders
How does quote tracking actually work?
The system monitors your database for quote records, tracks expiration dates, and sends alerts before deadlines. Follow-up workflows trigger automatically. Production deployments achieve 100% coverage with zero manual tracking.
Can it really match members at scale?
Yes. We've matched 6,500+ members with 80%+ automated coverage. The system identifies shared interests, goals, and complementary needs—then facilitates introductions.
How accurate is transcript analysis?
Advanced transcription with AI analysis extracts proposals, commitments, and action items. You can query any call instantly—no more digging through recordings.
How fast can we see results?
Quote tracking deploys in 2-3 weeks. Full operations automation (all 4 capabilities) typically takes 6-8 weeks. You'll see impact within 30 days.
What systems do you integrate with?
Airtable, Google Sheets, BigQuery, most databases via API. Slack for notifications. If your system has an API, we can connect it.
Do we own the system?
Yes. No platform fees. We build the infrastructure in your stack, hand over the keys, and you own it forever. No vendor lock-in.