50 hours a day buried in admin
We automate job scrubbing, activity logging, Boolean search, and interview prep. Your recruiters focus on placements, not paperwork.
Admin work is crushing recruiter capacity
- 100+ job descriptions daily at 30 minutes each - that's 50 hours of recruiter time buried in administrative work every day
- 60% activity capture rate. Sales leadership flying blind on pipeline and recruiter productivity
- Junior recruiters producing poor Boolean searches - knowledge trapped in senior recruiters' heads
- Non-technical recruiters screening technical candidates with no framework to tell good from bad
- You're hiring more recruiters to do more admin. The math doesn't work.
We automate the admin so your recruiters recruit. Job scrubbing drops from 30 minutes to under 5. Activity capture goes from 60% to 90%. One quarter. Four workflows. No new headcount.
83%
Reduction in job processing time
90%
Sales activity capture rate
312%
First-year ROI (typical)
13 weeks
Full deployment timeline
Solutions for it staffing & recruiting
Each solution is a focused project. Start with one, prove value, then scale.
Job scrubbing automation
JD processing from 30 min to under 5. PII removal, compliance, and formatting automated via Teams.
Activity logging
Emails, calendar, and calls synced to your ATS automatically. Full pipeline visibility without manual entry.
Boolean generator
Expert-level Boolean search strings from any JD. Broad + narrow options with rationale.
Interview prep agent
Automated prep docs for recruiter screens and client interviews. Structured, consistent, tailored.
Sales email automation
AI applies your methodology to every email response. 30-minute drafts become 2-minute reviews.
Lead scoring suite
3-agent pipeline: instant scoring, personalized responses, and company enrichment in one flow.
Competitor intelligence
Automated competitor monitoring. Pricing, features, and positioning changes tracked and analyzed.
Pre-call research agent
Automatic prospect briefings from website and LinkedIn. Research done before the call, every time.
ICP generator agent
Auto-discover CEO profiles and generate conversation starters from LinkedIn and Instagram analysis.
Supplier quote management
Track expirations, send RFQs, and follow up across 100+ suppliers automatically.
Community matchmaking
Intelligent member matching with weighted scoring and automated email introductions.
Call intelligence engine
Natural language search across all meeting transcripts. Ask in Slack, get answers with citations.
Task management app
Custom task workflows integrated with your tools. Routing, tracking, and coordination automated.
Journal entry automation
Voice memos to polished journal entries. Audio saved first, filler removed, delivered to your app.
What our clients say
"Working with Ability.ai helped us streamline parts of our customer support and community management. Their automation tools saved our team time and made our processes more efficient."
Boiko Dmytro
COO
HOLYWATER
"Omg this is insane what you've done with the MVP without much direction from me. I appreciate the depth of your work and see so much long term work together."
Erik
NutraDirect
"From day one, Ability.ai brought a thoughtful, results-first approach to our partnership. They quickly understood our goals, proposed pragmatic solutions, and moved implementation forward with minimal friction. Their responsiveness and domain expertise have improved both our team’s efficiency and the impact of our campaigns."
Mike Rizzo
CEO
MarketingOps
Ready to get started?
One project. Real results. Then you decide what's next.
How we get there
Discovery call
We identify your highest-value automation opportunity and scope the first project.
Build & deploy
Our team builds your AI agent system using whatever technology best solves the problem.
Validate results
You see real metrics - time saved, cost reduced, revenue gained - within the first project.
Scale what works
Once the first project proves value, we expand to additional workflows across your organization.
Fixed-scope projects. No platform fees. You own everything we build.
Questions about AI for staffing firms
How fast do we see results?
Job scrubbing goes live in weeks 1-3 with measurable time savings from day one. The full four-workflow suite deploys across a 13-week rollout - validated in production with large staffing organizations (300+ recruiters).
Does this work with our ATS?
Yes. We have production integrations with JobDiva and support Bullhorn, Crelate, and Avionté. Workflows deliver through Microsoft Teams, Outlook, and SharePoint - no platform migration required.
What changes for recruiters day to day?
Nothing disruptive. Recruiters keep using their familiar tools. Automated workflows handle scrubbing, logging, Boolean generation, and interview prep behind the scenes - results show up in Teams and your ATS.
What ROI should we expect?
Production deployments achieve 312-396% first-year ROI. Job scrubbing alone saves $150K-$200K annually on a 100-jobs-per-day operation. Activity logging enables 10-15% revenue improvement through pipeline visibility.
Do we own what you build?
Yes. You own the system, data, and logic. No platform fees, no subscriptions, no vendor lock-in. Fixed-scope projects with complete ownership transfer.