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Solution · Operations

Every supplier. No missed expirations.

Quote expirations tracked automatically. RFQ emails sent with follow-up sequences. New quotes validated and integrated. Status reports on demand.

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Operations · department
Supplier quote managementZero missed expirations

Delivers

  • Never miss an expiration
  • Automated follow-up sequences
  • Every supplier tracked

Time to live4-6 weeks

Where it breaks

Quotes expire. Nobody notices.

Manual tracking across dozens of suppliers. Quotes expire without notice. Pricing gaps in proposals. Follow-ups get forgotten.

The fix

We track every quote, send every follow-up, and alert you before anything expires.

Supplier quote management · Before / after3 changes
  1. Quote tracking: ManualNever miss expiration
  2. Follow-up: Time-consumingAutomated sequences
  3. Lost deals: Unknown reasonsTracked and analyzed

What we build

An agent is a stack.

2 capabilities working as one, built in your operations stack.

Supplier quote management · capabilities2 parts
Expiration monitoring30/15/7 day alerts before any quote expires. Never miss a deadline.
  • 30/15/7 day expiration alerts
  • Automated RFQ email generation
  • Follow-up sequences
  • Critical gap reporting
Quote processingNew quotes validated, integrated, and tracked. Status updates and reports on demand.
  • New quote validation
  • Integration with existing data
  • Status reporting
  • Slack notifications

How it works

Track. Alert. Follow up.

  1. Step 01Connect your dataIntegrate with Airtable and email. Quote data loaded.
  2. Step 02AI monitors everythingExpirations tracked, RFQs sent, follow-ups automated.
  3. Step 03Your team handles exceptionsAlerts for critical gaps. Reports on demand. You focus on strategy.

Under the hood

Plugs into your stack.

Supplier quote management works inside the tools your team already uses, on infrastructure you own. Typically live in 4-6 weeks.

Supplier quote management · Integrations4 connected
  • Spreadsheet/Database (Airtable, Google Sheets, or your tool)
  • Email Integration (Gmail, Outlook, or any SMTP)
  • Team Communication (Slack, Teams, or your tool)
  • Runtime & Orchestration (Trinity by Ability AI)

Time to live4-6 weeks

Agents in Operations

Ready-made agents for this department.

All agents
CorbinBusiness Operations AssistantUnified command center for email, calendar, CRM, and documents with persistent memory.Operations

Questions

Before you ask.

How does it track quote expirations?

Airtable tracks all supplier quotes with expiration dates. Automated reminders sent 30/15/7 days before expiration. No more expired quotes or scrambling for renewals.

Can it handle complex supplier relationships?

Yes. Multiple contacts per supplier, different product categories, regional pricing variations - all managed in the automation workflow.

What's the cost of missed expirations?

Expired quotes push you into emergency orders and spot pricing, and proposals go out with stale numbers. Alerts at 30, 15 and 7 days give your team time to renew.

How long does implementation take?

4-6 weeks from kickoff to production. Week 1-2: Supplier data migration to Airtable. Week 3-4: Workflow automation and email setup. Week 5-6: Testing and team training.

Do we own the system?

Yes. You own the system. We build the infrastructure in your stack, hand over the keys, and you own it forever - no vendor lock-in.

Next step

Want this in your company?

Start hereBring one workflowA 30-minute working call. We’ll map your operations workflow to an agent stack and tell you honestly whether it’s worth building.
Book a callFor agencies and partners
The departmentOperations in TrinityEvery solution, agent and question for this department, in one place.

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