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Zero missed expirations

100+ suppliers. Zero missed expirations.

Quote expirations tracked automatically. RFQ emails sent with follow-up sequences. New quotes validated and integrated. Status reports on demand.

Where it breaks today

Manual tracking across 100+ suppliers. Quotes expire without notice. Pricing gaps in proposals. Follow-ups get forgotten. Quotes expire. Nobody notices.

The fix

We track every quote, send every follow-up, and alert you before anything expires.

What we build

An agent is a stack.

01

Expiration monitoring

30/15/7 day alerts before any quote expires. Never miss a deadline.

  • 30/15/7 day expiration alerts
  • Automated RFQ email generation
  • Follow-up sequences
  • Critical gap reporting
Core
02

Quote processing

New quotes validated, integrated, and tracked. Status updates and reports on demand.

  • New quote validation
  • Integration with existing data
  • Status reporting
  • Slack notifications
Module

How it works

Track. Alert. Follow up.

01

Connect your data

Integrate with Airtable and email. Quote data loaded.

Step 1
02

AI monitors everything

Expirations tracked, RFQs sent, follow-ups automated.

Step 2
03

Your team handles exceptions

Alerts for critical gaps. Reports on demand. You focus on strategy.

Step 3

What it delivers

Outcomes, in weeks.

Never miss an expiration
Automated follow-up sequences
100+ suppliers tracked

Before → After

Quote tracking: Manual

Never miss expiration

Before → After

Follow-up: Time-consuming

Automated sequences

Before → After

Lost deals: Unknown reasons

Tracked and analyzed

No lock-in

Built in your stack.

Live in 4-6 weeks. You own the system — sovereign, no vendor lock-in.

  • Spreadsheet/Database (Airtable, Google Sheets, or your tool)
  • Email Integration (Gmail, Outlook, or any SMTP)
  • Team Communication (Slack, Teams, or your tool)
  • Runtime & Orchestration (Trinity by Ability AI)

Questions

Questions about supplier management

How does it track quote expirations?

Airtable tracks all supplier quotes with expiration dates. Automated reminders sent 30/15/7 days before expiration. No more expired quotes or scrambling for renewals.

Can it handle complex supplier relationships?

Yes. Multiple contacts per supplier, different product categories, regional pricing variations - all managed in the automation workflow.

What's the cost of missed expirations?

Operations teams typically lose 5-10% purchasing power from expired quotes (emergency orders, spot pricing). For $500K annual supplier spend, that's $25K-$50K/year in avoidable cost. System pays for itself in 60-90 days.

How long does implementation take?

4-6 weeks from kickoff to production. Week 1-2: Supplier data migration to Airtable. Week 3-4: Workflow automation and email setup. Week 5-6: Testing and team training.

Do we own the system?

Yes. You own the system. We build the infrastructure in your stack, hand over the keys, and you own it forever - no vendor lock-in.

Start here

Bring one workflow.

A 30-minute working call. We’ll map this workflow to an agent stack and tell you honestly whether it’s worth building.

Supplier quote management

Zero missed expirations

Track expirations, send RFQs, and follow up across 100+ suppliers automatically.