100+ suppliers. Zero missed expirations.
Quote expirations tracked automatically. RFQ emails sent with follow-up sequences. New quotes validated and integrated. Status reports on demand.
Quotes expire. Nobody notices.
Manual tracking across 100+ suppliers. Quotes expire without notice. Pricing gaps in proposals. Follow-ups get forgotten.
We track every quote, send every follow-up, and alert you before anything expires.
Track. Alert. Follow up.
Connect your data
Integrate with Airtable and email. Quote data loaded.
AI monitors everything
Expirations tracked, RFQs sent, follow-ups automated.
Your team handles exceptions
Alerts for critical gaps. Reports on demand. You focus on strategy.
Results
| Before | After |
|---|---|
| Quote tracking: Manual | Never miss expiration |
| Follow-up: Time-consuming | Automated sequences |
| Lost deals: Unknown reasons | Tracked and analyzed |
Technology
Tech stack
Build time
4-6 weeks
What our clients say
"Working with Ability.ai helped us streamline parts of our customer support and community management. Their automation tools saved our team time and made our processes more efficient."
Boiko Dmytro
COO
HOLYWATER
"Omg this is insane what you've done with the MVP without much direction from me. I appreciate the depth of your work and see so much long term work together."
Erik
NutraDirect
"From day one, Ability.ai brought a thoughtful, results-first approach to our partnership. They quickly understood our goals, proposed pragmatic solutions, and moved implementation forward with minimal friction. Their responsiveness and domain expertise have improved both our team’s efficiency and the impact of our campaigns."
Mike Rizzo
VP Sales
MarketingOps
Ready to get started?
Book a strategy call. We will scope your project in 30 minutes.
How we get there
Discovery call
30-minute conversation to understand your pain points and current workflow.
Scoping & proposal
We define the deliverables, timeline, and fixed cost for your starter project.
Build & iterate
We build, test, and refine with your team. You see progress every week.
Handover & scale
You own the system. No subscriptions. Scale to more solutions when ready.
Fixed-cost starter project. No platform fees. You own everything.
Questions about supplier management
How does it track quote expirations?
Airtable tracks all supplier quotes with expiration dates. Automated reminders sent 30/15/7 days before expiration. No more expired quotes or scrambling for renewals.
Can it handle complex supplier relationships?
Yes. Multiple contacts per supplier, different product categories, regional pricing variations—all managed in the automation workflow.
What's the cost of missed expirations?
Operations teams typically lose 5-10% purchasing power from expired quotes (emergency orders, spot pricing). For $500K annual supplier spend, that's $25K-$50K/year in avoidable cost. System pays for itself in 60-90 days.
How long does implementation take?
4-6 weeks from kickoff to production. Week 1-2: Supplier data migration to Airtable. Week 3-4: Workflow automation and email setup. Week 5-6: Testing and team training.
Do we own the system?
Yes. No platform fees. We build the infrastructure in your stack, hand over the keys, and you own it forever.