Task workflows that match your process.
Off-the-shelf tools don't fit your process. We build custom task management workflows integrated with your existing stack.
Tools that don't match your workflow
Generic task management doesn't fit your team's process. Tasks fall through cracks. Status tracking is manual. Coordination takes meetings.
We build task workflows that match exactly how your team works.
Map. Build. Automate.
Map your process
We document how your team actually works.
Build the workflow
Custom task automation integrated with your tools.
Your team uses it
Tasks routed, tracked, and coordinated automatically.
Technology
Tech stack
What our clients say
"Working with Ability.ai helped us streamline parts of our customer support and community management. Their automation tools saved our team time and made our processes more efficient."
Boiko Dmytro
COO
HOLYWATER
"Omg this is insane what you've done with the MVP without much direction from me. I appreciate the depth of your work and see so much long term work together."
Erik
NutraDirect
"From day one, Ability.ai brought a thoughtful, results-first approach to our partnership. They quickly understood our goals, proposed pragmatic solutions, and moved implementation forward with minimal friction. Their responsiveness and domain expertise have improved both our team’s efficiency and the impact of our campaigns."
Mike Rizzo
VP Sales
MarketingOps
Ready to get started?
Book a strategy call. We will scope your project in 30 minutes.
How we get there
Discovery call
30-minute conversation to understand your pain points and current workflow.
Scoping & proposal
We define the deliverables, timeline, and fixed cost for your starter project.
Build & iterate
We build, test, and refine with your team. You see progress every week.
Handover & scale
You own the system. No subscriptions. Scale to more solutions when ready.
Fixed-cost starter project. No platform fees. You own everything.
Questions about task management
How is this different from Asana or Monday?
Those are generic tools. This is custom-built for your specific process. If your workflow is unique (custom routing, industry-specific steps), off-the-shelf tools force compromises. We build exactly what you need.
What tools does it integrate with?
Airtable for data, Slack for notifications, plus any tool with an API (email, CRM, project management, etc.). We connect your existing stack.
What's the ROI?
Operations teams typically save 8-12 hours/week on manual task coordination. That's 400-600 hours/year = $30K-$50K in capacity. Plus task accuracy and visibility improve by 30-40%.
How long does implementation take?
Varies by complexity. Simple workflows: 3-4 weeks. Complex multi-step processes: 6-8 weeks. We start with discovery to map your exact process before building.
Do we own the system?
Yes. No platform fees. We build the infrastructure in your stack, hand over the keys, and you own it forever.