Where it breaks today
Manual expense review is tedious. Policy violations discovered at audit, not submission. Duplicate submissions and potential fraud difficult to catch. Violations slip through. Duplicates go unnoticed.
The fix
We validate every expense against policy in real-time and flag anomalies before submission.
What we build
An agent is a stack.
Automated expense validation
Receipts processed with OCR. Amount, vendor, and category validated against policy rules in real-time.
- OCR receipt processing
- Real-time policy validation
- Auto-approval for compliant expenses
- Manager routing for exceptions
Anomaly and fraud detection
Duplicates, anomalies, and potential fraud detected automatically. Spend visibility improved.
- Anomaly detection
- Duplicate submission detection
- Potential fraud flagging
- Spend visibility and optimization
How it works
Scan. Validate. Approve.
Receipt submitted
Employee submits expense via Concur, Expensify, or Ramp.
AI validates instantly
Policy checked, anomalies detected, compliance verified.
Auto-approved or routed
Compliant expenses approved. Exceptions flagged for manager review.
What it delivers
Outcomes, in weeks.
Before → After
Policy violations: Found at audit
Caught before submission
Before → After
Duplicate detection: Difficult
Automated flagging
Before → After
Reimbursement: Weeks
Days
No lock-in
Built in your stack.
Live in 4-6 weeks. You own the system — sovereign, no vendor lock-in.
- Expense Management (Concur, Expensify, Ramp, etc.)
- HRIS (Workday, BambooHR, or your system)
- Runtime & Orchestration (Trinity by Ability AI)
Questions
Questions about expense compliance
What policy rules can it enforce?
Spending limits by category, receipt requirements, pre-approval rules, merchant restrictions, per diem rates, travel class restrictions - any policy you define.
How does it detect fraud?
Duplicate receipt detection (same amount, date, vendor), split transactions (circumventing limits), unusual spending patterns, and cross-employee correlation anomalies.
What results should we expect?
Finance teams typically save 10-15 hours/week on manual review (500-750 hours/year = $40K-$60K at manager rates). Plus fraud/duplicate prevention saves 0.5-1.5% of annual expense spend. For $5M expense spend, that's $25K-$75K/year.
How long does implementation take?
4-6 weeks from kickoff to production. Week 1-2: Expense system integration (Concur/Expensify/Ramp). Week 3-4: Policy rules configuration. Week 5-6: Testing and deployment.
Do we own the system?
Yes. You own the system. We build the infrastructure in your stack, hand over the keys, and you own it forever - no vendor lock-in.
Start here
Bring one workflow.
A 30-minute working call. We’ll map this workflow to an agent stack and tell you honestly whether it’s worth building.
Expense compliance agent
Pre-submit compliance
Auto-approve compliant expenses. Policy violations and duplicates caught before submission.