Policy violations caught before submission.
Receipts scanned, validated against policy, anomalies detected. Compliant expenses auto-approved. Exceptions routed to managers.
Violations slip through. Duplicates go unnoticed.
Manual expense review is tedious. Policy violations discovered at audit, not submission. Duplicate submissions and potential fraud difficult to catch.
We validate every expense against policy in real-time and flag anomalies before submission.
Scan. Validate. Approve.
Receipt submitted
Employee submits expense via Concur, Expensify, or Ramp.
AI validates instantly
Policy checked, anomalies detected, compliance verified.
Auto-approved or routed
Compliant expenses approved. Exceptions flagged for manager review.
Results
| Before | After |
|---|---|
| Policy violations: Found at audit | Caught before submission |
| Duplicate detection: Difficult | Automated flagging |
| Reimbursement: Weeks | Days |
Technology
Tech stack
Build time
4-6 weeks
What our clients say
"Working with Ability.ai helped us streamline parts of our customer support and community management. Their automation tools saved our team time and made our processes more efficient."
Boiko Dmytro
COO
HOLYWATER
"Omg this is insane what you've done with the MVP without much direction from me. I appreciate the depth of your work and see so much long term work together."
Erik
NutraDirect
"From day one, Ability.ai brought a thoughtful, results-first approach to our partnership. They quickly understood our goals, proposed pragmatic solutions, and moved implementation forward with minimal friction. Their responsiveness and domain expertise have improved both our team’s efficiency and the impact of our campaigns."
Mike Rizzo
VP Sales
MarketingOps
Ready to get started?
Book a strategy call. We will scope your project in 30 minutes.
How we get there
Discovery call
30-minute conversation to understand your pain points and current workflow.
Scoping & proposal
We define the deliverables, timeline, and fixed cost for your starter project.
Build & iterate
We build, test, and refine with your team. You see progress every week.
Handover & scale
You own the system. No subscriptions. Scale to more solutions when ready.
Fixed-cost starter project. No platform fees. You own everything.
Questions about expense compliance
What policy rules can it enforce?
Spending limits by category, receipt requirements, pre-approval rules, merchant restrictions, per diem rates, travel class restrictions—any policy you define.
How does it detect fraud?
Duplicate receipt detection (same amount, date, vendor), split transactions (circumventing limits), unusual spending patterns, and cross-employee correlation anomalies.
What's the ROI?
Finance teams typically save 10-15 hours/week on manual review (500-750 hours/year = $40K-$60K at manager rates). Plus fraud/duplicate prevention saves 0.5-1.5% of annual expense spend. For $5M expense spend, that's $25K-$75K/year. ROI: 250-350% in year one.
How long does implementation take?
4-6 weeks from kickoff to production. Week 1-2: Expense system integration (Concur/Expensify/Ramp). Week 3-4: Policy rules configuration. Week 5-6: Testing and deployment.
Do we own the system?
Yes. No platform fees. We build the infrastructure in your stack, hand over the keys, and you own it forever.